Privacy & GDPR Compliance Statement
Introduction
The EU General Data Protection Regulation (“GDPR”) came into force across the European Union on 25th May 2018 and brings with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age.
The 21st Century brings with it broader use of technology, new definitions of what constitutes personal data, and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.
Our Commitment
AT Squared (‘we’ or ‘us’ or ‘our’) are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR and the UK’s Data Protection Bill.
AT Squared are dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.
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The right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this
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The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use
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The right to lodge a complaint or seek judicial remedy and who to contact in such instances
Information Security & Technical and Organisational Measures
AT Squared takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including: -
GDPR Roles and Employees
AT Squared have designated Martyn Hanson as our Data Protection Officer (DPO)/Appointed Person to promote awareness of the GDPR across the organization, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.
AT Squared understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans. We have implemented an employee training program specific to the which will be provided to all employees prior to May 25th, 2018, and forms part of our induction and annual training program
Data Storage.
Any data provided by clients from the 25th May 2018 is stored in 2 encrypted databases via the submission of the ‘Training Form’ or the ‘Touring Form’, all electronic data is transferred from a JotForm and inserted into these two separate databases. These databases are held on a single computer and backed up to an encrypted iCloud account on a monthly basis, they are only accessible, editable or transferable by AT Squared’s DPO.
Data Held
Electronic.
Clients Name, address & DOB.
Clients contact detail Inc. email address & telephone number.
Clients registration number, make and model of vehicle.
Clients ICE contact details, inc Name and telephone number.
Medication taken if any.
Dietary requirements if any.
Hard Copy
Same data as above on official AT Squared letterheaded paper with a signature, held at the address below.
If you have any questions about our preparation or implementation for the GDPR, please contact Martyn Hanson at AT Squared via: -
email: - martyn@atsquared.co.uk